COVID-19 - FOIA REQUESTS UPDATE
As a result of the Governor’s April 6, 2020 Executive Order (Order) No. 2020-38, Hamburg Township (“Township”) will continue to fulfill Freedom of Information Act (FOIA) requests to the extent possible due to the circumstances arising out of the COVID-19 pandemic and subject to the procedures set forth in this notice, which are based on that Order.
Pursuant to the Governor’s Order, “strict compliance” with some FOIA response requirements have been temporarily suspended. The Township now has ten (10) business days to respond to a FOIA request or appeal received via mail, hand-delivery, or fax. That time period begins when a Township employee physically opens the envelope containing the request or appeal, or takes a faxed request or appeal from the fax machine, not the dates when requests are considered to be received under the FOIA. The Township will provide written notice to the requestor should compliance with any of the current COVID-19 emergency orders preclude the Township from providing a response within the new timeline.
Additionally, if the FOIA request requires “in-person efforts” to prepare the response, e.g. search, examination and copying of documents, then the Township may defer responding to that portion of the request until the expiration and/or any extension of the Order and will provide written notification to the requestor explaining the reasons for the deferral. If a requestor informs the Township in writing they want to revise their FOIA request to exclude the portions requiring “in-person efforts”, then the Township will respond to the request for records that would not require such efforts within the time frames set forth in MCL 15.235. Finally, the Township will continue to respond to all public records request submitted and seeking records via email or website submission, that do not require “in-person” efforts within the statute’s current guidelines set forth in MCL 15.235
The Township will follow the above procedures and adhere to the Governor’s Order through its effective date of June 4, 2020 and/or any extension of the Order’s duration.
A link to Executive Order No. 2020-38 is provided below:
For Requests for POLICE/FIRE/PUBLIC SAFETY RELATED Documents, click here. (As of 07/01/2019, Public Safety is handling the Police/Fire related requests.)
For Requests for General Hamburg Township Records (NOT POLICE/FIRE/PUBLIC SAFETY RELATED), click on the Request Form below:
REQUEST FORM (PDF Printable Document) - FOIA Request Form - Fillable Form Fields on Computer: This .pdf form can be filled out on your computer. After you have completed the form, save the file to your computer, and then print out the form.
How to Submit a FOIA Request
Requests to inspect or obtain copies of public records of the Township must be submitted in writing. The request must describe the public record(s) sufficiently to enable the Township to find it, and include the name, mailing address, and contact information (phone number or email address) of the requester to be a valid request.
To assist the Township in providing a response, it is helpful if your request states “FOIA” or “FOIA Request” in the subject line of the email or the communication containing the request.
For other requests (any other general Township record than police or fire, or a multiple department request that includes police or fire records as well other types of records), submit request to:
- By email to: firstname.lastname@example.org
- By United States Postal Service to: Hamburg Township, Attn: General Township FOIA Coordinator, PO Box 157, MI 48139
- By fax to: (810) 231-4295
- In Person at: Hamburg Township Clerk’s Office, 10405 Merrill Road, Whitmore Lake, MI 48189, (810) 231-1000 extension 270
PROCEDURES AND GUIDELINES
Freedom of Information Act (FOIA) Requests: Contact FOIA Coordinator Patricia Hughes, Deputy Clerk. E-mail: email@example.com. Phone: 810-231-1000 Ext. 207.
PDF Printable Documents:
July 2019 - FOIA Procedures and Guidelines
Updated April 13, 2020