Hamburg Township Clerk
Clerk's Office
| MIKE DOLAN | MARY KUZNER |
| Clerk | Deputy Clerk/FOIA Coordinator |
| Elected 2016-2020 & 2020-2024 | Phone: 810-231-1000 Ext.215 |
| Phone: 810-231-1000 Ext. 206 | Direct Dial: 810-222-1117 |
| Direct Dial Phone: 810-222-1121 | Facsimile: 810-231-4295 |
| E-mail: mdolan@hamburg.mi.us | E-mail: mkuzner@hamburg.mi.us |
| COURTNEY PATON | Karen Vermillion |
| Clerk/Elections Coordinator | Clerk/Elections Assistant |
| Ext. 209 | Ext. 208 |
| Direct Dial: 810-222-1126 | Direct Dial: 810-222-1123 |
| E-mail: cpaton@hamburg.mi.us | E-mail: kvermillion@hamburg.mi.us |
DEBY HENNEMAN
Township Coordinator for
Parks & Recreation, ADA, Grants, Ordinances
Ext. 218
Direct Dial: 810-222-1124
E-mail: dhenneman@hamburg.mi.us
For inquiries regarding Accounts Payable and Receivable matters, including sewer assessment payoffs, please contact Marcy Miller, Accounting Specialist, at 810.231.1000 Ext. 223.
Duties of the Clerk
Board Member
The Clerk is elected every four years at the time of the Presidential Election and serves as a voting member of the Township Board, with responsibilities including but not limited to:
- Adopting Township policies
- Adopting Township ordinances
- Approving the budget
- Serving on assigned committees
Election Administration
The Clerk is the Chair of the township elections commission who administers all elections in Hamburg Township. The Clerk plans, organizes, and oversees election activities including but not limited to:
- Processing of absentee ballots
- Preparing voting machines
- Supplying precincts with necessary supplies for election day
- Proofing ballots
- Training Election Inspectors
- Issuing, validating, and certifying petitions for local candidates and issues
- Relocation of precinct boundaries
Voter Registration
The Clerk maintains the voter registration files, which includes but is not limited to:
- Registering new voters
- Making address/name changes to current voters
- Canceling voters when they move out of the jurisdiction or become deceased
- Issuing voter ID cards to all voters
- Maintaining Voter Master Cards with signatures of all registered voters
- Updating voter history for all voters after each election
Records Management
The Clerk is the official custodian of Township records, books and documents such as oaths, bonds, ordinances, and resolutions. The Clerk is also responsible for producing, keeping and posting minutes and notices for the Township Board of Trustees meetings and publishing legal notices.
The Clerk's Office maintains records in accordance with the State of Michigan Record Retention Schedule.
Financial Records
Under State Statute the Clerk is responsible for keeping a record of the expenditures made for the Township. The Clerk’s office processes accounts payable, payroll, and general ledger. The delivery of Tax Certificates to the Supervisor and County Clerk by September 30th is also a financial responsibility of the Clerk.
FOIA Coordinator
The Clerk is the official coordinator of Freedom of Information Act (FIOA) requests. All requests are processed through the Clerk's office, regardless of which department may gather the information with the exception of Public Safety requests which can be addressed to HATP@hamburg.mi.us
Notary Public
The Clerk's Office provides Notary Public Service at no charge and has witnesses available if needed.
Updated March 17, 2023 mk