Hamburg Township Clerk

Clerk's Office

MIKE DOLAN    MARY KUZNER
Clerk      Deputy Clerk/FOIA Coordinator
Elected 2016-2020 & 2020-2024 Phone:  810-231-1000  Ext.215
Phone:   810-231-1000   Ext. 206 Direct Dial: 810-222-1117
Direct Dial Phone:  810-222-1121 Facsimile:   810-231-4295
E-mail:mdolan@hamburg.mi.us E-mail: mkuzner@hamburg.mi.us
   
   
COURTNEY PATON CRYSTAL SIMMONS
Clerk/Elections Coordinator Clerk/Elections Assistant
Ext.  209 Ext. 208
Direct Dial: 810-222-1126 Direct Dial: 810-222-1123
E-mail:   cpaton@hamburg.mi.us E-mail: csimmons@hamburg.mi.us
















 

DEBY HENNEMAN

Township Coordinator for
Parks & Recreation, ADA, Grants, Ordinances

Ext. 218
Direct Dial: 810-222-1124
E-mail: dhenneman@hamburg.mi.us


For inquiries regarding Accounts Payable and Receivable matters, including sewer assessment payoffs, please contact Karen Jones, Accounting Clerk, at 810.231.1000 Ext. 223.

For purchasing matters, please contact Brittany Campbell, Utilities Coordinator and Township Purchasing Agent, Utilities Department, at 810-231-1000 Ext. 210.



Duties of the Clerk

Board Member

The Clerk is elected every four years at the time of the Presidential Election and serves as a voting member of the Township Board, with responsibilities including but not limited to:

  • Adopting Township policies
  • Adopting Township ordinances
  • Approving the budget
  • Serving on assigned committees 


Election Administration
The Clerk is the Chair of the township elections commission who administers all elections in Hamburg Township. The Clerk plans, organizes, and oversees election activities including but not limited to:

  • Processing of absentee ballots
  • Preparing voting machines
  • Supplying precincts with necessary supplies for election day
  • Proofing ballots
  • Training Election Inspectors
  • Issuing, validating, and certifying petitions for local candidates and issues
  • Relocation of precinct boundaries  


Voter Registration
The Clerk maintains the voter registration files, which includes but is not limited to:

  • Registering new voters
  • Making address/name changes to current voters
  • Canceling voters when they move out of the jurisdiction or become deceased
  • Issuing voter ID cards to all voters
  • Maintaining Voter Master Cards with signatures of all registered voters
  • Updating voter history for all voters after each election  


Records Management
The Clerk is the official custodian of Township records, books and documents such as oaths, bonds, ordinances, and resolutions. The Clerk is also responsible for producing, keeping and posting minutes and notices for the Township Board of Trustees meetings and publishing legal notices.

The Clerk's Office maintains records in accordance with the State of Michigan Record Retention Schedule.
 
Financial Records
Under State Statute the Clerk is responsible for keeping a record of the expenditures made for the Township. The Clerk’s office processes accounts payable, payroll, and general ledger.  The delivery of Tax Certificates to the Supervisor and County Clerk by September 30th is also a financial responsibility of the Clerk.
 
FOIA Coordinator
The Clerk is the official coordinator of Freedom of Information Act (FIOA) requests. All requests are processed through the Clerk's office, regardless of which department may gather the information with the exception of Public Safety requests which can be addressed to HATP@hamburg.mi.us
 
Notary Public
The Clerk's Office provides Notary Public Service at no charge and has witnesses available if needed.

Update January 31, 2022

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